Unless the permit holder is the contractor licensed in Virginia for the scope of work on the permit OR the permit holder is the property owner and present for all steps of the permitting process, the party that applies for and/or picks up the permit will need to have an Affidavit of Permit Authorization signed by the property owner. The owner / lessee and the authorized agent identified on the form must be the name(s) of individual(s), not a company name, This affidavit will need to be notarized and must be submitted prior to issuance. Copies of affidavits are not acceptable.
Applications for all building and land disturbance permits may be submitted through the ePlan Review portal. These include commercial new construction, additions and renovations, residential new construction, additions and renovations, and land disturbance.
Use the following table and associated notes for additional guidance on when this affidavit is required:
(see note 1)
|Contractor or Contractor TBD at time of application
(see note 4)
|Any submitter||Not required||Not required|
|Owner||Owner||Not required for individual owner
(see notes 2 and 3 for LLCs)
|Owner||Tenant||Required at submission||Not required|
|Owner||Design Professional||Required at issuance||Not required|
|Owner||Other||Required at submission||Not required|
|Tenant||Owner||Not required for individual owners
(see notes 2 and 3 for LLCs)
|Tenant||Tenant||Not required||For commercial and residential properties a letter for the property owner (not the property management company) must be provided at the time of submission.|
|Tenant||Design Professional||Required at issuance||For commercial and residential properties a letter for the property owner (not the property management company) must be provided at the time of submission.|
|Tenant||Other||Required at submission||For commercial and residential properties a letter for the property owner (not the property management company) must be provided at the time of submission.|
|Registered Design Professional (see note 6)||Registered Design Professional (see note 6)||Not required||Not required|
Note 1: If we have an Affidavit, the property owner or tenant must be the permit holder.
Note 2: There are limitations if owner is the permit holder for a residential property. First, the permit cannot be issued with the permit holder as the owner if the owner is an LLC unless it is currently an existing rental property and proof is provided. Second, the owner can only be the permit holder on one residential address within a two year time period.
Note 3: If the owner is listed as an ownership group or corporation the individual who is signing the Affidavit or Proof of Permission letter is required to provide the articles of incorporation which must show the person listed on the Affidavit is a member of that corporation.
Note 4: The contractor’s information must be provided before the permit can be issued.
Note 5: The person listed on the Affidavit can sign all forms and applications associated with the permit, including the permit application.
Note 6: The Registered Design Professional that is the permit holder must be the same Registered Design Professional that has signed and sealed the plans.